Board Meeting Summary – December 16, 2025
Start Time: 9:03am
Adjourned Time: 10:55am
Location:Terri Bolin’s home
Present: Terri Bolin, Nathan Paul, Monika Lemm, and Charles Williams
1. Communications from Association Members
- No communication to review
2. Communications from Board Members
- Terri has received suggestion to implement impacting fees on lots that are being developed – this would apply only to private roads and the matter will be revisited at next meeting
- Couple association members brought up a concern in regards to not seeing where third entrance is now that the signs have been removed; planting trees and shrubs as temporary fix were brought up and will be discussed further at next meeting
- Board has decided to proceed with quarterly newsletters in order to keep association members informed; Any immediate communication will be posted on our website in form of an announcement
- Year End Financials will be reviewed, approved and distributed in early March.
3. Design Review Report
Lot 17 has submitted request for a home construction and design committee has approved – Nate motions to approve, Charles seconds, all in favor, motion passed
4. Approval of Previous Minutes
Approved on 11/23 via email
5. Financial Report
Financials were provided – Charles motions to approve, Nate seconds, all in favor, motion passed
6. Old Business
- Mail boxes
- Clusters ordered – could take up to six weeks to ship
- Posts order and delivered
- Will install dependent on weather
- Road maintenance
- Completed for the winter
- The Board has decided to not exercise their right to charge back for road maintenance this season
- Fire mitigation
- Quote was received from a vendor at various cost options for more work will revisit
- Prescribed burn performed by rural fire department – the option was brought up and Monika will find out more information and matter will be further discussed at next meeting
7. New Business
- The Board has agreed to file Notice of Liens on severely delinquent accounts – Charles motions, Terri seconds, all approve, motion passed
- Expense reimbursement – submitted by Terri for various items, including: mail boxes, mail box posts, road closure signs for entrance 4 (Meadows Rd.) and assistance for the loading of the sold ground roller
8. Next Meeting Schedule – TBD early March 2026
Adjournment: 10:55am
Minutes prepared and submitted by: Monika Lemm – Secretary
Minutes approved via email on 12/16/2025
