Board Meeting Summary – November 20, 2025
Start Time: 9:06am
Adjourned Time: 10:02am
Location:Terri Bolin’s home
Present: Terri Bolin, Nathan Paul, Monika Lemm, and Charles Williams
1. Communications from Association Members
- Concerns were raised by residents at the fourth entrance of Jette Meadows in regards to the hazardous winter conditions on that stretch of the road. Terri had reached out to County with a suggestion for temporary closure of that section and County has approved temporary winter closure and signs placing.
- Nate motions to purchase signs at cost not to exceed $500, Charles seconds, all agree, motion approved
- Concerns from a resident were brought up in regards to rocks at entrance 3 – county had reached out as well and determined that rocks are infringing on county easements and requested that rocks were moved. The second concern from the same resident was whether the annual assessment was the same as the fire mitigation special assessment – the resident was informed that those are not the same.
2. Communications from Board Members
- Resident with wood piles of slash has burned quite a bit but still some left to clear out
3. Design Review Report
- Report supplied and reviewed
4. Approval of Previous Minutes
- Approved by e-mail on 10/29/2025
5. Financial Report
- Nate motions to approve , Charles seconds, all in favor, motion passed
6. Old Business
- New mail boxes part 2 – replacement of two mail box pedestal at third entrance: Terri had found a suitable replacement and those will be replaced as weather permits; Nate motions to purchase an additional cluster for second entrance and a second post for third entrance, Charles seconds, all in favor, motion passed
- Road Maintenance – Initially selected vendor didn’t return calls or show as scheduled and ultimately was no longer interested in pursuing this project. An alternative vendor who had already submitted a quote, Just Dig It, LLC stepped in and was able to start right away; Great Pine Hill and Canyon View Dr. were properly handled – scraped, widened and compacted.
- Fire Mitigation – Owen Nickol toured the area and evaluated the areas that needed immediate attention, he will be submitting a work proposal and a quote
- Annual Assessment – emails and letters to those members who haven’t provided e-mails were sent on 10/30/2025
- Past due assessment notices – were included in communication sent on 10/30/2025
- Resident on Great Pine Hill raised concern about a fee that was charged for a summer maintenance in summer of 2023 in regards to the work done on stretch of the road where HOA is responsible for the cost;
- Board agrees that those fees shouldn’t have been charged to road residents and suggests a credit was issued to residents that paid for it; Nate motions, Charles seconds, all in agreement, motion passed
- WFCU CD – $5000 was deposited on 10/30/25, another $5000 will be deposited n December
- HOA Credit Card discussion (continued)
- Our bank doesn’t issue a prepaid card; However, they can put a daily spending limit on a debit card – Terri had put together a restriction and regulation guideline for the use of the debit card along with an expense report that will be submitted to bookkeeper; Charles motions to approve $100 daily limit and Terri to be sole user, Nate seconds, all in agreement, motion passed
7. New Business
- Road barricades for entrance 4 – Terri will be procuring signage
- Equipment sale – Nate motions to sell by listing on on FB marketplace at starting price of $500 per piece, Charles seconds, all in agreement, motion passed
- Nomination Committee – Terri nominates Charles who in turn will need to recruit two more members at which point there will be formal announcement who is on the committee
- Expense reimbursement requests
- Terri Bolin – office supplies
- Derek Lemm – dump runs for signs removal
8. Next Meeting Schedule – December 16, 2025 9am
Adjournment: 10:02
Minutes prepared and submitted by: Monika Lemm – Secretary
Minutes approved via email on 11/23/2025
