Board Meeting Summary – September 16, 2025
Start Time: 9:02 AM
Adjourned Time: 10:45 AM
Location:Terri Bolin’s home
Present: Terri Bolin, Nathan Paul, Monika Lemm, and Charles Williams
1. Communications from Association Members
- Concerns were raised regarding wood debris on a property. The homeowner has agreed to clear it.
2. Design Review – report was not requested
3. Communications from Board Members
- Tree-cutting quotes were submitted by Jason Nash (reported by Terri Bolin).
- Discussion regarding home-based businesses and board approval. Concerns noted about potential impact on resident privacy.
4. Approval of Previous Minutes
- Minutes from the September 3, 2025 meeting were unanimously approved.
5. Financial Report – report was not requested
6. Old Business
- Mailbox Installation:
- Quote from Brian McDonald presented by Nate Paul.
- Includes installation of mailboxes, cement pads, and protective bollards.
- Total cost: $3,450.
- Terri motioned to approve, Nate second, motion approved
- Attempts to get additional quotes were unsuccessful.
- Road Maintenance:
- Nate has contacted George Gill (Gill Construction).
- Awaiting a quote; estimated rate is $164/hour.
- Snow Plowing:
- Awaiting response from Shawn Corrigan.
- Nate Paul will be submitting his own bid to handle snow plowing for all private roads.
- Sanding and spreading magnum chloride at the time of snow plowing was discussed and will be revisited at next meeting
- Outstanding Invoice:
- An unpaid invoice from the previous board (Flathead Designs Construction – GPH Maintenance) remains unresolved.
- The board has agreed to negotiate settlement – matter will be revisited at next board meeting
- Meadows Road (North Side):
- The county has agreed to relocate signage and repair the road.
- Holes at the bottom of the road will be patched. Quote received by Terri Bolin.
- Repairs will be scheduled for spring/summer 2026
7. HOA Administration
- HOA Credit Card:
- Research ongoing into a prefunded vs. secure credit card for the HOA.
- Terri and Charles are working on options to build credit history under the HOA’s name.
- Topic will be revisited at the next meeting
- Meeting Minutes Approval Process:
- Motion to speed up approval and posting of meeting minutes on the website – Terri motioned to approve, Charles second, motion approved
- Newsletter:
- Motion to limit printed copies of the newsletter to reduce costs – Terri motioned to approve, Charles second, motion approved
- Website:
- Improvements are in progress to make the website current and more user friendly
- Facebook Page:
- Board has decided not to maintain an official Facebook page
- A request will be made to the previous board to deactivate the existing page or rename it by removing “Official”.
Adjournment: 10:45 AM
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Minutes prepared and submitted by: Monika Lemm – Secretary
Minutes approved via email on 09/23/2025:
